About the role

As a Document Controller, you will play a key role in managing and organizing project documentation, ensuring compliance with company and regulatory standards. You will work closely with project managers, engineers, vendors, and contractors to ensure that all documentation is handled efficiently.

You will be employed by Academic Work and work as a consultant at our client’s office. There are good opportunities for a long-term role and career development within the company.

You are offered

• A role where you will be at the center of project execution, ensuring smooth documentation processes.
• The chance to work in a structured and international environment, collaborating with multiple departments.
• A dedicated Consultant Manager at Academic Work who will support you throughout your assignment.

Work tasks

• Documentation Management & Organization – Handle collection, organization, categorization, and maintenance of all project documentation, ensuring compliance with company and regulatory standards.
• Version & Compliance Control – Track document versions, ensure adherence to company processes, regulatory requirements, and legal frameworks, including the Swedish Protective Security Act.
• Stakeholder & Vendor Coordination – Collaborate with project managers, engineers, vendors, and suppliers to facilitate smooth document flow and ensure the availability of necessary documentation.
• Process & Quality Assurance – Maintain and update document control procedures, manage transmittals, support users in adhering to document management processes, and ensure documentation quality.
• Project Handover & Technical Updates – Assist in project handover, oversee external documentation integration, estimate effort for future projects, and support engineering teams in updating technical standards.

We are looking for

• Someone who has a degree in engineering, information management, or business administration.
• Previous experience in document control or a similar administrative role.
• Strong communication skills in Swedish and English.
• Strong communication skills to interact with various departments.
• Excellent organizational skills and attention to detail.
• Is proficient in document management software.

This role is essential for maintaining the integrity and accessibility of project documentation, contributing to the overall success of engineering projects. If you have a keen eye for detail and excellent coordination skills, we encourage you to apply!

To succeed in the role, your personal skills are:

• Trustful
• Supportive
• Social
• Respectful

Our recruitment process

This recruitment process is handled by Academic Work and it is our client’s wish that all questions regarding the position is directed to Academic Work.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.